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Returning Students

Office of the Registrar

Welcome back to Concordia University Irvine!

Information for returning undergraduate students

Classes begin Monday, August 23!

Opening Worship Service, Monday, August 23 - 10:30 am in the CU Center

All students are invited to attend. Student leaders are required to attend to be commissioned into their campus leadership vocations.

Opening Academic Convocation, Monday, August 23 - 4:30 pm in the CU Center

All students are invited to attend this convocation that officially opens the undergraduate academic year. New students, freshmen and transfers, are required to attend as they will be commissioned into their vocation as students.

Below is some important information you will need as you prepare for your return to campus.

Pay special attention to checking and clearing any holds you may have before you return to school.

Academic Calendar

Holds

Returning students must clear holds placed on their student records due to outstanding tuition payments, missing financial aid paperwork, or missing health information. Students with holds will not be permitted to move into student housing, make changes to class schedules, or register for the next semester. Additionally, students with unresolved holds after the first week of school risk having classes removed from their fall schedule by the Registrar’s office.

Steps to check and clear holds:

  1. Login to MyRecords at MyCUI to check for holds placed by the Bursar’s office, Financial Aid or Wellness Center.
  2. Click on My Student Bill
  3. Click on My Holds
  4. Clear your hold prior to coming to campus by contacting the department responsible for the hold:
    • Bursar’s Office (949) 214-3075 (Grimm Hall North, first floor)
    • Financial Aid (949) 214-3066 (Grimm Hall North, second floor)
    • Wellness Center (949) 214-3102 (Student Union, first floor by the mail room)

If a hold remains on your account when you arrive on campus, plan to visit the office responsible for the hold before moving into student housing or attending classes.

Office hours are M-F 8:00am – 4:30pm

MyRecords

MyRecords is CUI’s online service for students.

MyRecords Services

  • Check holds (My Holds)
  • Degree audit (My Degree Works)
  • Final grades (My Final Grades)
  • Financial aid (My Financial Aid)
  • Pay Tuition (My Student Bill)
  • Register for classes, check/change class schedule (My Registration)
  • Transcripts-unofficial (My Academic Transcript)

To Log into MyRecords

  1. Go to MyCUI and click the "MyRecords" link
  2. Enter your full User ID number as your "User ID".
    Make sure to use a capital "E" and all of the leading zeros in your User ID number (ex. E00987654).
  3. Enter your MyRecords PIN.
    Your PIN for your MyRecords, Eagles Email and Blackboard have all been consolidated, you will use the same PIN for all three.

If you are having trouble logging into MyRecords

  1. First try using the "Forgot PIN?" button:
    • Type in your full User ID number including a capital "E" and the leading "0s" (ex. E00987654)
    • Click the "Forgot PIN?" button.
    • Answer your security question.
    • Click the "Submit Answer" button.
    • You should then be able to reset your PIN.
  2. If this still does not work contact IT Services via email: [email protected] or call 949-214-3175.

Registrar's Office

Did you take courses over the summer? Make sure to have an official transcript sent to the Registrar’s Office.

The address is:

Concordia University
Registrar’s Office
1530 Concordia West
Irvine, CA 92612

Check out the courses we offer on the Master Course Schedule!

Do you need to apply for graduation? All the information can be found here.

Adding and Dropping Courses

Please pay close attention to the add/drop dates listed on the academic calendar. These dates will be strictly enforced.

Fall 2021 Semester

August

27: Last day to ADD a class without instructor approval

September

3: Last day to ADD a class with instructor approval
3: Last day to DROP a class without record of enrollment

November

5: Last day to WITHDRAW from class with "W"
5: Last day to ADD or DROP a practicum or internship

Spring 2022 Semester

January

14: Last day to ADD a class without Instructor approval
21: Last day to ADD a class with instructor approval
21: Last day to DROP a class without record of enrollment

April

1: Last day to WITHDRAW from class with “W”
1: Last day to ADD or DROP a practicum or internship

Adding Courses (non-core)

  • A full semester course may be added during the first two weeks of the semester without the instructor’s approval.
  • During the second week of the semester, a full-semester course may be added with the instructor’s approval.
  • Closed courses (courses that are full) require Department Chair/Instructor approval.
  • If you are unable to add a course online through MyRecords, complete an ADD/DROP form and submit it to the Registrar’s office. No form will be processed without all required signatures and account holds must be cleared.

Dropping Courses (non-core)

  • A full semester course may be dropped during the first 2 weeks of a semester without being recorded on the student’s permanent record.
  • A full semester course may be withdrawn from week 3 through 11 with a grade of “W” and with instructor’s or dean/assistant dean/department chair’s approval.
  • Students may not withdraw from full-semester courses after week 11.
  • If you are unable to drop a course online through MyRecords, complete an ADD/DROP form and submit it to the Registrar’s office. No form will be processed without all required signatures and account holds must be cleared.

Core Courses & 7 Week Courses

  • Core Courses follow different guidelines. Please consult with your academic advisor for details.
  • 7 week courses also follow different guidelines. Please refer to the Academic Calendars for the different add/drop dates.

In addition to the add/drop policy above, a student who does not attend the first day of class or notify the instructor of the absence in advance of the first class session, may be dropped at the instructor's prerogative. This is done only for impacted courses (closed courses with students waiting to add the course).

Move-In Info

Residence Hall Move-in: Check-In dates and times will be individually assigned. Freshman and Transfer students will move in on the first day of SOAR, August 20th between 8am and 11:30am. Check-In for all continuing students is on Sunday, August 22nd. Check-in dates and times will be sent to your eagles email by July 16th.

Move-in Q and A

Can I move in early?

Unfortunately, we are unable to accommodate early move-ins due to cleaning and inspections that occur before residents return to campus. Exceptions to this rule would be students involved in University-approved groups or organizations that have written approval from the Office of Residential Education and Services.

When will I find out where I am assigned and who my roommate(s) will be?

We will place you in a housing assignment with other students using the Housing Placement Survey section of your Housing Application and your other designated housing preferences to find the best fit available for you. After you have been placed in a housing assignment, we will do our best to notify you regarding your housing details via your Eagles email by the 16th of July.

What if I have a disagreement with my roommate and do not get along?

You should attempt to work out the problem by talking with your roommate directly. If residents are unable to agree or come up with a workable solution, we encourage you to contact your RA for assistance. Resident Directors will become involved when necessary, and in all cases in which a room change request has been submitted (due to roommate conflict). Room changes will be made on a space-available basis and are not guaranteed to occur. The dissatisfied roommate is the one who is responsible for moving.

Who is required to live on campus?

Those students who are 21 years of age or older at the start of SOAR in August are not required to live on campus. Students who are 20 years of age or younger at the start of SOAR in August are required to live on campus. See the Academic Calendar for SOAR dates. Students who are 20 years of age or younger who desire to live off-campus must submit an Off-Campus Housing Appeal form.

What if I lose my room key?

Report any lost keys to the Office of Residential Education and Services as soon as possible. Residents who lose keys will be charged a $75 fine for the re-key which will be ordered for your housing assignment to ensure you and your roommate/suite-mates' security.

How do I put in a maintenance request?

Any maintenance or furniture work orders can be submitted by emailing [email protected] directly. Your resident director will manage and coordinate your request.

How do I report a policy violation?

If you are aware of a policy violation you can call the RA on-duty phone (949) 307- 6216 and you will be assisted accordingly. If there is an emergency please call Campus Safety at 949-214-3000. You are always encouraged to contact your assigned hall RA for assistance as needed.

Financial Aid

Getting Started/Deadlines

Holds for Financial Aid

To clear an FA HOLD:

  1. First look at your MyRecords account to view any missing requirements
  2. If you have any questions about missing requirements, contact the Financial Aid office

Financial Aid Award (MYRECORDS)

An Email will be sent to your Eagles email once your Financial Aid Award letter is ready to view.

To view your unsatisfied student requirements (missing document(s)), click the highlighted link student requirements. If it is not highlighted you do not have unsatisfied document(s).

Accessing MYRECORDS:

Accessing Your Award:

  • Login: Log in using your Student ID number and your MYRECORDS Login PIN. New students: your temporary PIN is your birthday MMDDYY. You will be prompted to change your PIN and enter a security question and answer. Your PIN must be exactly 6 characters and may contain both letters and numbers. The login sequence is case sensitive.
  • Forgot PIN?: If you don't remember your Login PIN click the "Forgot PIN?" button and answer the security question to login. When using the "Forgot PIN?" button, MYRECORDS will ask you to reset your Login PIN.
  • No Login PIN or Security Question: If your account has been disabled, you will need to contact the Registrar's Office at (949) 214-3079.

If you are locked out of the system, please contact the Registrar's Office at (949) 214-3079.

Completing Verification

How to apply for additional loans

  • The financial aid menu will allow you to review the status of your financial aid and check the status of missing document requirements and review loans.
  • Click on My Financial Aid: The instructions below will allow you to review any unsatisfied student requirements for the aid year, your COA-cost of attendance, and your awarded financial aid.
  • My Overall Status of Financial Aid: To view your financial aid award, select the aid year and submit.
  • To view your unsatisfied student requirements (missing document(s)), click the highlighted link "student requirements". If it is not highlighted you do not have unsatisfied documents(s).
  • To view your estimated cost of attendance, click the highlighted link cost of attendance.
  • To view your financial aid award, click the highlighted link awarded, then click on the tab Terms and Conditions. Your Financial Aid award will be available after reviewing and accepting the terms and conditions.
  • My Student Bill: Review financial aid holds and review your student bill information by term.

Bursar

Student Billing Statement (Early June)

Your student account contains a listing of all the charges associated with your registered classes for the semester. Any/all financial aid, personal payments, and other credits are reflected within the student account for each semester, and can be settled with the Bursar’s Office. Now that you are registered for classes, a billing statement will be available online. Student bills are emailed to your Eagles Email. You may view and pay your student bill online through My Records. From the Main Menu, select My Student Bill and My Student Bill (view your student bill) one more time, you will then be directed to Transact billing to view and pay your bill.

Calculating Cost Worksheet

This worksheet located on our Calculating Cost page has been created to assist you in estimating the total cost of attending Concordia University, Irvine. It is based on the published tuition and fees of Concordia University. These numbers are in no way binding and are only meant to provide a rough estimate of your annual or semester cost at CUI. Use the information on our Calculating Cost page as a guide in filling out the Undergraduate Annual Calculation Worksheet.

Student ID & Parking

Student IDs

Concordia University Irvine student ID cards are required for the meal plan, library check-out, use of the computer labs, printing in library and labs, key assist in case of lockout, and package pick-up. As a student, a variety of community services are available to you as long as you can prove your student status. Students are required to carry a valid CUI Student ID at all times while on campus.

Student ID cards can be obtained in the Campus Safety Office in the Administration building, Room 103. Students may also apply for an ID card by visiting our website here.

Parking

Those applying for a parking permit will need to complete the Online Student Parking Permit Form and bring a printed copy to the Campus Safety office in the Administration building, Room 103. You will be required to upload a photo/photocopy of (1) your current driver's license and (2) proof of vehicle registration or proof insurance in order to complete the online parking permit application.

Bicycles

All bicycles that are parked on campus need to be registered through Campus Safety online. Bicycle decals are available for pickup at the Campus Safety office during business hours. The City of Irvine also requires that all bikes are registered with the Irvine Police Department. You can register your bike with Irvine Police here.

Book Store

  • Bring your class schedule (Department, Course Number, and CRN) to most efficiently find your books!
  • Remember – you can always order your books online and select “pick up in store” – you won’t be charged for the book until we confirm we have it for you (www.cuistore.com)!
  • Come see which of your books can be rented! You save money and you just have to turn them in at the end of the semester.
  • We are always getting in new merchandise, so check our website as well as the store to see what new products we have for you to love.
  • Be prepared – get your scantrons and bluebooks early!

Privacy Rights

The Family Education Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. For information on your privacy rights, please refer to the CUI webpage on FERPA.

If you would like to place further restrictions on what CUI may share beyond the restrictions provided by FERPA, you may sign a Request to Prevent Disclosure of Directory Information and submit this form to the Registrar’s office.

Other Campus Resources

Academic Advising: Remember to review your Fall 2021 schedule and Grad Plan (My Degree Works) in My Records and contact your Academic Advisor if you have any questions. All students must resolve Holds with appropriate offices prior to being able to make schedule changes. If you do not have an Alternate Pin for Fall 2021 and cannot register for classes, please contact your Academic Advisor as soon as possible.

Campus Pastor: Rev. Quinton Anderson in the Center for Student Leadership and Development, Suite 103, (949) 214-3111, [email protected]

Disability Access Services (DAS): DAS provides reasonable accommodations so that students with disabilities may have equal access and opportunity to the University's programs.

Library Services: Librarians are always available at the Library to help answer your questions. We offer help in the following areas:

  • Call Number Questions: Looking for a certain book and not sure where to go? We will show you the way!
  • Database Research: Overwhelmed by the many databases we offer? One of us will sit with you and help you explore your specific topic on our databases.
  • Technical Help: Is printing giving you a hard time? Do you need help with our computers? We will do our best to make things work out.
  • Directions and Policies: We will also help direct you to anywhere on campus, as well as clarify any of our Library policies.

Tutoring Services: The goal of the Tutoring Services Center is to provide students with academic support services that promote active learning and encourage collaboration among faculty, tutors and students within our diverse community. Toward this goal, we assist our students in achieving their academic goals through our academic-support services that include: student-centered peer tutoring, workshops and peer-collaborative small groups.

Wellness Center: The Wellness Center is dedicated to providing high quality medical and psychological care to our students in a private, confidential and safe setting. The staff is committed to the wellness of our students.

Writing Studio: Our goal is to help you become a better reader and writer of your own work. We’re here for you. At Concordia’s Writing Studio, we believe that students in all stages of the writing process can benefit from advice and feedback. Writing Consultants can help you:

  • Brainstorm ideas for your paper
  • Organize and focus ideas
  • Improve revision, editing, and proofreading skills
  • Learn to consider audience and tone
  • Check format and documentation for research papers

Senior Yearbook Portraits

Graduating Fall 2021 or Spring 2022? Photo sessions with Lauren Studios will be on campus from August 30 - September 3 in BMC 221. Students can make an appointment by going to laurenstudios.com and creating an account using the Concordia password Eagles22.

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