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FERPA Education Records

Office of the Registrar

What are education records?

  • Records: handwriting, print, computer, videotape, audiotape, film, microfilm, microfiche or e-mail of an institution that contain information directly related to the student and are maintained by an agency or institution or party acting in its behalf.
  • Educational Records include, but are not limited to:
    • Academic
    • Housing
    • Financial Aid
    • Student Account
    • Disciplinary Files (that are not law enforcement records)

Education records do not include

  • Records/notes in sole possession of maker not accessible or revealed to any other person except a temporary substitute
  • Medical and Counseling records
  • Employment records when employment is not contingent on being a student, provided the record is used only in relation to the individual's employment
  • Records created and maintained by a law enforcement unit used only for that purpose, is revealed only to law enforcement agencies of the same jurisdiction, and the enforcement unit does not have access to education records
  • Information on a person that was obtained when no longer a student (i.e., alumni records) and does not relate to the person as a student

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