March 17, 2020
At this time, university leadership has made the difficult decision to close the campus and limit operations to essential staff and services only. We believe that a shelter in place order is imminent for our area in the days ahead, as there is now evidence of community transmission in Orange County.
This situation is continually evolving and it is strongly encouraged that you should leave campus as quickly as possible and return to your permanent address. Should the city, county, or state impose further restrictions, this will severely impact, or prevent, your ability to leave. See information below about leaving items behind. We are directing students to leave campus by Thursday, March 19, by 5:00 pm.
If there is a compelling reason why you cannot return home, you may apply to stay. For those who must remain on campus, we are committed to maintaining food and other basic services for you. See information below about how to proceed with checking out of the residence halls, how to apply to remain on campus, and information about other university services.
Please note: Information below regarding Housing and Dining Credit has been updated to include clarifying details from what was previously posted.
Housing and Dining Credit: Updated
Leaving campus on or before March 19, 2020
Your prorated credit of housing and meal plan fees, for the period from March 19, 2020 through the end of the term, will be credited to your student account in May and applied against Fall 2020-2021 housing and meal plan charges. If you are a graduating senior in the Spring 2020 term, credits will be issued in May.
Approved extension beyond March 19, 2020
Your prorated credit of housing and meal plan fees, from your confirmed move out date through the end of the term, will be credited to your student account in May and applied against your Fall 2020-2021 housing and meal plan charges. If you are a graduating senior in the Spring 2020 term, credits will be issued in May.
Approved exception to stay through the end of spring semester
Those who receive an approved exception to stay through the end of spring semester will not receive a credit for housing or meal plan fees.
Please contact firstname.lastname@example.org if you have questions and/or Spring payment plans inquiries. Additional information will be posted to cui.edu/Bursar as it becomes available.
Personal Property Storage and Shipping
Concordia University Irvine recognizes that certain circumstances warrant the need for individuals to leave behind personal property in an effort to vacate the residence halls before the noted time of 5:00 pm on Thursday, March 19, 2020. In an effort to support those who have to leave property behind, we are working to develop formal processes to manage this personal property. This is not a process of convenience and is only being provided for those who have had to vacate items in an effort to leave in a hurry or who were unable to return to campus to retrieve belongings. After 5:00 pm on March 19, 2020, we will evaluate all rooms where residents have moved out. Rooms approved for extension beyond the checkout date will not be evaluated until the student moves out. Should items be left in a room by a checked out resident, the university will inventory, box, and label personal property.
To provide clarity about what students can expect in this process, the following information is provided:
Retrieval of personal property
Students who have left campus, but not officially checked out and still have items remaining in their room should initiate check-out procedures and retrieve their belongings by the check-out deadline of Thursday, March 19, by 5:00 pm.
Should a student be unable to retrieve personal property by the checkout date, the student can work with the university to gain access to their space for removal of items. Please contact RES@cui.edu to arrange a time for pick up of items. There will be no charge to hold items until April 1, 2020.
Arrangements for storage and shipping must be communicated to RES@cui.edu by April 1, 2020. If no request for storage or shipping is communicated by April 1, items will be considered abandoned and donated to a shelter.
Inventory and boxing of items
Once the inventory and boxing period begins after April 1, University Services staff will enter all vacated rooms and inventory any items remaining and box up items. Boxes will be tagged and noted as property of the name of the resident student. Items will remain in the room awaiting guidance from the student on whether the items should be stored until a later date or sent out for shipping. There will be a charge of $100 per student to box all items.
See the Item Shipping section below for details on shipping. If you prefer to use a third party for storage and moving solutions, U-Haul is offering special rates at this time: visit uhaul.com/storage.
We will begin charging for storage on April 1, 2020. Any student with items left on campus will be charged $75 per month (or portion thereof) for storage of items. The student will be billed to their student account the amount covering the period of time between the official start date and the date their belongings are retrieved or shipped, whatever comes first. Items will be held in storage until August 16, 2020 for students who have requested campus storage.
A student may opt to have their items shipped once items have been inventoried, boxed, and labeled. The university will only ship items that can fit into standard sized moving boxes. The student will be billed the total cost for shipping of items, as well as any monthly rate for storage, starting the first day of the storage period and ending the date of shipping. Items must be shipped on or before May 1, 2020.
Any personal property that is not claimed, or for which arrangements for storage have not been communicated by April 1, will be considered abandoned and donated to a local shelter.
We recognize that these are very difficult times and students are facing many challenges. We will continue to make every attempt to make these processes convenient and be supportive of students with special circumstances. Should any adjustments be made to these policies and procedures, timely notification will be made. If you have any further questions please email RES@cui.edu.
For students and essential staff remaining on campus, Bon Appétit has already instituted a Grab-and-Go service. Community members may pick up meals at the cafeteria, but cafeteria seating will not be available beginning Wednesday morning, March 18. Beginning Friday morning, March 20, individuals will be allowed into the cafeteria in groups of 10. Community members are strongly advised to observe social distance guidelines during mealtimes.
Public Spaces Closed, effective Wednesday morning, March 18
- CU Active fitness center
- CU Arena (gymnasium and weight room)
- Founders Bookstore
Offices Closed, with service remaining remotely by email and online through April 1, unless further guidance is provided
Update: Chapels moving forward will be podcasted audio recordings (not live-streamed) by speakers 5-10 minutes in length on Mondays, Tuesdays, Thursdays, and Fridays.
Health Services will remain open to serve only the students who are approved to stay in housing.
- Wellness Center Hours: Monday-Friday, 9am-4pm. Phone number: (949) 214-3102. You must call ahead for an appointment if you have, or suspect that you have, a fever, or if you have a cough.
- Counseling and Psychological Services (CAPS) will not be providing face-to-face counseling at this time. Students who are currently in counseling will be contacted for the option of telehealth for consistency of care and provided referrals when appropriate. Students in crisis should call the National Suicide Prevention Line at (800) 273-8255, use the crisis text line by texting “help” to 741-741, call 911, or go to the local hospital emergency room. A list of local counseling referrals can be found on the Wellness Center website.
He who dwells in the shelter of the Most High will abide in the shadow of the Almighty. I will say to the Lord, 'My refuge and my fortress, my God, in whom I trust.' For he will deliver you from the snare of the fowler and from the deadly pestilence. He will cover you with his pinions, and under his wings you will find refuge; his faithfulness is a shield and buckler.(Psalm 91:1-4)
March 16, 2020
As you are no doubt aware, regional and national developments surrounding COVID-19 continue to change rapidly. We will continue to keep you informed of new decisions and updates regarding our campus response via email and on our website cui.edu/coronavirus. Please direct any general questions or comments about items not covered below to COVIDemail@example.com; our leadership team will respond as quickly as possible.
- Chapel will continue with appropriate social distancing maintained. The Chapel staff is exploring options for alternative worship formats in the days ahead. View Livestream »
- Campus events (e.g. athletics, theatre, arts, etc.) are cancelled through May 1. This may be extended as circumstances and guidelines change.
- Academic courses previously taught face-to-face will commence online starting Wednesday, March 18. These transitioning classes will not be in session March 16 and 17; however, existing online courses will be offered as scheduled.
- Please refer to Student Guidance for Instructional Continuity and check this document daily for updated information.
- Students who do not already own or have regular access to a laptop or tablet they can use for online education should contact Kevin Black in Financial Aid to discuss possible solutions.
- Commencement is being postponed until August 8, 2020. The previously scheduled Nursing Commencement will remain on August 15, 2020. More information will be communicated and posted at cui.edu/graduation as details become available.
Our residence halls remain open with services in place. Students who want or need to remain on campus are welcome to continue to do so. For questions pertaining to housing, please contact Gilbert Fugitt, Dean of Students, at firstname.lastname@example.org or (949) 214-3057 or Kristy Fowler, Associate Dean of Students, at email@example.com or (949) 214-3064.
The library remains open with services in place. Students who do not have laptops or tablets are encouraged to use the library computers for class-related work if needed. Please maintain a 6-foot distance in all seating areas, as in other public areas of campus. For questions pertaining to the library, please contact firstname.lastname@example.org or (949) 214-3090.
Food services will remain open, with the following modifications:
- All self-service of food is suspended.
- Food is being plated and served by Bon Appétit staff members.
- To-go containers are available at no extra charge.
- Individuals will be asked to maintain a 6-foot distance in all seating areas; table placards remind all diners of this CDC recommendation.
- More seating areas adjacent to the main cafeteria are being opened to allow for appropriate social distancing.
- Bon Appétit is ready to transition to “Grab-and-Go” food service, if necessary.
Thank you for your continued patience and understanding as we continue to modify our operations.
In uncertain times like these, we pray that you find St. Paul’s words to the Roman Christians particularly comforting:
For I consider that the sufferings of this present time are not worth comparing with the glory that is to be revealed to us…. For I am sure that neither death nor life, nor angels nor rulers, nor things present nor things to come, nor powers, nor height nor depth, nor anything else in all creation, will be able to separate us from the love of God in Christ Jesus our Lord.(Romans 8:18, 38-39 ESV)