Preparing for Fall 2020

Resources for Employees

We look forward to welcoming our students, faculty, and staff back to campus, when permitted. With these new guidelines and policies, we want to reassure our community that we take your health and well-being seriously during the ongoing pandemic. By following these guidelines, we exhibit love and concern for each member of our community, and we model how to “love your neighbor.” We thank you in advance for your cooperation, and we pray for your continued safety and well-being.

Resources

Phased Reintegration: Updated – July 14, 2020

On July 13, California Governor Gavin Newsom issued an order that resulted in an immediate impact on the university’s return to work plans. The order closes indoor office operations for non-essential businesses for all counties placed on a watchlist. Unfortunately, due to the recent rise in the number of COVID-19 cases in our area, Orange County is on that watchlist.

To comply with the Governor's order, we are requiring several employees who have returned to campus to begin working remotely again, while our essential employees remain on campus to maintain our core physical operations and serve the students who have remained on campus for the summer months.

CUI’s leadership team continues to closely monitor guidelines and rulings from the Orange County and California health agencies. Simultaneously, we continue to work on plans for a safe return for our employees and students. In the days ahead, we will determine how these new local restrictions affect the early arrival plans of some of our student groups. We will continue to communicate to the campus community as new developments occur that affect our campus operations and plans for the fall semester.

On-Campus Experience

Employees are encouraged to follow the following guidelines when they return to on-campus work:


Physical Distancing

Employees should follow best practices for physical distancing by maintaining at least 6 feet of distance between individuals and, in cases where that is not possible, to wear a face mask.


Online

The University encourages offices to continue to conduct business electronically, including team meetings, whenever possible, even after employees return to on-campus work environments.


Sanitize

Employees are encouraged to limit use of shared office supplies and to wipe down shared equipment such as phones and printers using university-provided sanitizing wipes between users.

Sanitation station

Sanitation & Cleaning

Cleaning services were increased back in March before campus was closed. Contracted cleaning services will continue to provide regular cleaning and sanitation services that meet or exceed CDC guidelines. University Services will supply additional cleaning supplies and procedures.

Daily Health Monitoring

Employees are required to complete a daily health assessment. All employees are highly encouraged to download a symptom checker app, such as the COVID-19 Screening Tool for Apple or the CDC app for Apple and Android, as a tool to check symptoms prior to coming to work each day. Employees must also check their temperature before reporting to on-campus work.

If an employee exhibits any of the symptoms indicated on the CDC website or app, they SHOULD NOT come to the campus. The following steps should be taken:

  1. Report your condition to your supervisor immediately.
  2. Stay home until 10 days since symptoms first appeared and 24 hours with no fever (without the use of fever-reducing medicine) and symptoms have improved.
  3. Contact your medical provider immediately for further guidance on care and possible COVID-19 testing.

If you are instructed to stay home because you have any of the COVID symptoms as outlined by the CDC guidelines, please refer to the HR FAQ which will be posted in the COVID-19 section in the employee portal in Blackboard.

COVID-19 Testing & Exposure

Employees should use the criteria below to determine how to proceed if they have symptoms or are diagnosed with COVID-19, if they have been exposed to COVID-19.

I think or know I had COVID-19, and I had symptoms.

You can be with others after:

  • 24 hours with no fever and
  • Symptoms improved and
  • 10 days since symptoms first appeared

I tested positive for COVID-19 but had no symptoms.

If you continue to have no symptoms, you can be with others after:

  • 10 days have passed since test

If you develop symptoms after testing positive, follow the guidance above for “I think or know I had COVID-19, and I had symptoms.”

I have a weakened immune system (immunocompromised) due to a health condition or medication. When can I be around others?

People with conditions that weaken their immune system might need to stay home longer than 10 days. Talk to your healthcare provider for more information. If testing is available in your community, it may be recommended by your healthcare provider.

Exposure

Any employee who has had close contact with a co-worker or any other person who is diagnosed with COVID-19 should quarantine for 14 days after the last/most recent contact with the infectious individual and should seek a COVID-19 test at a state or local government testing center, healthcare center, or other testing locations. All other employees should be on alert for symptoms of fever, cough, or shortness of breath and taking temperature if symptoms develop. Close contact includes household contacts, intimate contacts, or contacts within 6 ft. for 15 minutes or longer.

Employees must complete the COVID-19 Self Reporting Form if:

  1. They have tested positive for COVID-19.
  2. They have an assumed case of COVID-19. Individuals may have met with a healthcare professional who believes they have COVID-19 but haven't been tested or are awaiting the results.
  3. They have been exposed to someone with a confirmed case or someone with an assumed case of COVID-19.
  4. Or have recovered from a confirmed or assumed case of COVID-19.

Reporting Students with COVID-19 Infection

If you learn that a student has tested positive for SARS CoV-2, the virus that causes COVID-19, please send an email to wellness@cui.edu with the student name and contact info. The same procedure applies for a student who had exposure to a confirmed positive case.

Work Accommodations

The University recognizes that there are employees who may be eligible, for a variety of reasons, for accommodations related to working on campus. Accommodations may apply, but are not limited to, individuals who are in high risk categories (e.g. age, underlying health conditions) or employees with childcare needs due to school/ childcare facility closures. Employees are able to request an accommodation by submitting the online Accommodation Request Form. Supporting documentation should also be submitted with the request, where applicable. Employees approved for an accommodation to work from home will need to complete a Temporary Telework Agreement. This would extend or supersede any previously submitted agreements.

The Office of Human Resources will review all accommodation requests in consultation with individual employees and their supervisors. The Office of Human Resources will communicate the status of all accommodation requests via email to individual employees and their supervisors and/or schedule a follow up meeting to discuss all accommodation requests.

Physical Distancing

6ft apart

You will observe some changes to the campus when you return in the coming weeks. Plexiglass shields are installed at customer-facing stations such as Undergraduate Admissions and Academic Advising. Shields will also be installed at the podiums in every classroom to provide protection for the professor while also allowing students to see their professors speak. This will be helpful for students with auditory limitations.

There is signage throughout the campus to assist with directional flow in and around buildings to allow for physical distancing. In addition, shared offices, conference rooms, and other shared spaces will be reconfigured and/or have seating removed to allow for physical distancing and to maintain appropriate capacity in these shared spaces.

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