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Financial Aid | Nursing Program
Below you will find a number of resources available to Concordia University Irvine students. It is important for you to understand many of these policies as they potentially impact your aid eligibility. Office of Financial Aid does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures.
You must promptly report to the Financial Aid Office any changes in your financial, marital, residency or academic status. Any additional financial assistance you receive will be added to your offer. This may result in a reduction of your offer and/or require repayment of financial aid funds already advanced to you during the academic year. You agree to accept repayment responsibility of any loans you accept. When you graduate, withdraw, or cease to be a half-time student, you must complete Exit Counseling. If you wish to reject any aid listed on your Financial Aid Award, you must notify the Financial Aid Office.
This notice of financial assistance is based on the documented financial information you submitted on your FAFSA. It is your responsibility to inform the Financial Aid Office if your reported information changes in any way during the academic year for which you are accepting financial aid. If you believe this award is based upon incorrect information, you may request that the Financial Aid Office review your application using documented information that you must provide.
Federal loans may be canceled or reduced in size by refusing to accept any disbursement that is issued. Requests to cancel or reduce federal loans must be submitted in writing to the Financial Aid Office.
I declare that I will use any funds I receive under the PELL GRANT, SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT, FEDERAL DIRECT STAFFORD LOAN PROGRAMS or STATE GRANT PROGRAMS for expenses connected with attendance at Concordia University Irvine.
A student may not participate in graduation ceremonies, register for further sessions, or receive any diploma, certificate, transcripts, or Degree Verification Letter until all financial obligations have been satisfied with a zero balance. Concordia University, Irvine, herein the university, as a security interest, shall retain any diploma, certificate, transcripts, or letter of recommendation until all such obligations are satisfied. Release of any such security interest prior, or subsequent to, any default by the debtors shall not be considered a binding precedent or modification of this policy.
The university reserves the right to make any changes in costs, payment plans, and refund policies without notice.
Financial aid is the monetary program assistance provided to students for educational costs in the form of scholarships, grants, awards, part-time employment, and/or loans. It includes federal, state aid, private or outside aid, and aid from Concordia University. This packaging approach may include assistance from two or more sources of financial aid. The university’s goal is to award all applicants the maximum scholarship, grant, and loan for which they qualify, within the restrictions of federal and state guidelines and institutional policies.
Students receiving Concordia Faculty/Staff Waiver, Graduate Assistants, and Scholarship Athletes cannot combine with tuition discounts.
The university will attempt to inform students about deadlines and procedures, but the final responsibility for the timely filing of the FAFSA and related documents is the student’s. The university’s official means of communication is the student’s eagles email account.
The student must notify the Financial Aid Office regarding changes in financial situation, marriage, loss of a job, change in class load, withdrawal from school, or change of address. In order to contact the Financial Aid Office, a student may email, call, or visit in person.
As active institutional members of the National Association of Student Financial Aid Professionals (NASFAA), the Financial Aid employees at the university prescribe to the NASFAA Code of Conduct. The Code of Conduct is intended to assist financial aid professionals in carrying out their obligations, particularly with regard to ensuring transparency in the administration of the student financial aid programs, and to avoid the harm that may arise from actual, potential, or perceived conflict of interest.
The Higher Education Opportunity Act of 2008 legislated requirements, which prohibits a conflict of interest with the responsibilities of an officer, employee, or agent of the university regarding Title IV loans. The term "employees" refers to any of the university's officers, employees and agents who are employed in the financial aid office or who have responsibilities with respect to student loans or who have responsibilities with respect to student loans related to Title IV education loans or private loans for educational purposes.
Office of Financial Aid does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures.
This policy is in effect as a result of the Higher Education Amendments of 1998 (HEA 98). The Federal Title IV programs covered under this policy include Federal Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Federal Direct Stafford Loan, Federal Direct Parent and Grad PLUS Loans. A student withdrawing from the university during a semester must file an Official Withdrawal Form with the Office of the Registrar. If a student is not able to visit the office, he/she may contact a staff person in the Registrar’s Office regarding the withdrawal date. The university will determine the student’s official withdrawal date as: 1) the date the student began the university’s withdrawal process; 2) the midpoint of the semester, if the student withdraws without notifying the university; or 3) the student’s last date of attendance at an academically related activity, as documented by the university.
If the student begins the withdrawal process and then later decides to continue attendance at the university, the student must indicate this in writing to the Office of the Registrar and indicate that his/her intention is to complete the semester.
If the student withdraws during a semester, the portion of the federal grants and loans a student is entitled to receive is calculated on a percentage basis by comparing the total number of days in the semester to the number of days that the student completed before he/she withdrew. If the percentage earned is sixty percent (60%) or greater, the student is considered to have earned one hundred percent (100%) of eligibility. This policy does not affect the student’s charges. The university’s withdrawal policy will be used to determine the reduction, if any, in the student’s tuition, room and board charges. The university refund policy is determined by a weekly percentage until the sixty percent (60%) or greater point in the semester is reached. If it is determined that a portion of the financial aid received on the student’s behalf is unearned, the university shares with the student the responsibility of returning those funds. Any grants and loans that a student is required to return to the federal programs are considered an overpayment. The student must either repay the amount in full or make satisfactory payment arrangements with the Department of Education to repay the amount. If the student fails to repay or make arrangements to repay an overpayment, the student will lose his/her eligibility to receive future federal financial aid at any institution.
The U.S. Department of Education has specific regulations that govern the R2T4 calculation for students enrolled in modular courses. Modular courses are defined as those that do not span the entire length of the term and are offered sequentially rather than concurrently (although it is possible for modules to overlap). At the university, Session 1 and Session 2 sessions would be considered modules for financial aid purposes.
Regulations require the entire period and combination of modular courses to be considered when determining the portion of financial aid that has been earned by a student who withdraws. The student is considered withdrawn when s/he fails to complete the scheduled enrollment. At this point, the percentage of completion is calculated by dividing the number of completed days by the number of days the student was scheduled to attend. (Scheduled breaks of at least five days are omitted from the calculation.) The fact that a student completes at least one course is no longer a valid reason for not doing the calculation.
A student who withdraws from a current module but provides written confirmation of plans to return and attend a future module that begins within 45 days of the end of the current module is considered to still be enrolled.
If the student provides written confirmation but then fails to attend a future module, the student is considered withdrawn from the initial date of the original module. If the student withdraws without a written confirmation to attend in the future but returns during the same period, the student is able to receive all funds for which the student has eligibility according to their current enrollment status.
Students withdrawing from the university or dropping courses within the refund period may be eligible for a refund of charges in accordance with the university's fee schedule and refund procedures. Students who withdraw from the university after classes begin may apply for a refund (i.e., tuition, room, board) by contacting the Bursar's Office. The student is responsible for paying any outstanding charges to the university. Dropping courses or withdrawing from the university may or may not result in a credit on the student's account. Please contact the Bursar's Office for further information or www.cui.edu/refunds.
It is understood that by applying for financial aid, the student grants the Financial Aid Office the right to release the learner’s grades and enrollment records to scholarship, state, federal, and loan agencies as needed.
Federal regulations require all schools participating in Title IV financial aid programs to have a Satisfactory Academic Progress (SAP) policy. Title IV financial aid programs include: Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Federal Direct Subsidized Stafford Loan, Federal Direct Unsubsidized Stafford Loan, Federal Direct PLUS Loans, and Work-Study. The requirements of this policy apply to all Title IV and non-Title IV students receiving federal and state aid, and institutional aid per university policy.
To remain eligible for federal grants, loans, and work-study, students must meet the standards indicated below at the end of each semester. Please note the standards to establish and maintain eligibility for Title IV assistance are more stringent than the University’s academic standards for continuous enrollment. At the end of each term of enrollment, students must earn the minimum cumulative GPA, minimum number of credit hours, and be within the maximum timeframe. Failure to meet the minimum cumulative standards may result in a loss of financial aid eligibility.
Qualitative Measure of Progress
The qualitative requirement sets a minimum Cumulative Grade Point Average (GPA) for the degree level at which a student is classified. Note: This is the GPA used to determine one’s status and includes grades from courses taken at all other schools that are accepted by the university. To remain in compliance, a student must maintain the following cumulative GPA after each period of assessment:
Quantitative Measure of Progress
The quantitative requirement contains two components, (1) Pace of Progression and (2) Maximum Timeframe.
Pace of Progression/Completion Rate
The credit hour completion rate reflects the pace at which students must progress to ensure that they are able to complete their degree program within the maximum timeframe. The pace of progression is calculated by dividing the cumulative number of hours the student has successfully earned by the cumulative number of hours the student has attempted. All students regardless of classification must earn 67% of all hours attempted. This is a cumulative calculation and includes credits attempted at all schools before and while attending Concordia.
The maximum timeframe for undergraduate students to complete their degree cannot exceed 150% of the published length of the academic program. Hours are counted starting with the semester the student entered school, even those semesters in which he/she did not receive financial aid. The maximum timeframes are listed below:
Hours Attempted: Hours attempted include all hours pursued in the student’s career and are counted in the maximum timeframe whether or not financial aid was received. Attempted hours also include the following: withdrawals, incompletes, failing grades, repeated coursework, and transfer credits accepted by the University.
Students who do not meet the SAP standards will be placed on Financial Aid WARNING. While on WARNING status, students will continue to receive financial aid. All students who are notified of their WARNING status should seek academic counseling and take advantage of all other student services available to ensure student success at the university.
Students who do not meet the SAP standards for more than one term will be PROHIBITED from receiving all financial aid. Being on PROBATION status does not prohibit a student from continuing their education. Students who have lost their financial aid eligibility may be reinstated once they demonstrate satisfactory academic progress.
Only appeals for the following reasons will be accepted:
All appeals must be submitted in writing, and include the Financial Aid Satisfactory Academic Progress (SAP) Appeal Form, with supporting documentation attached, to the Financial Aid Office. Acceptable documentation for each circumstance must be stated in the appeal letter and supporting documentation must be attached, such as medical records, death certificates and any documentation that supports the student’s mitigating circumstances. The Director of Financial Aid will approve or deny appeals as they are submitted. Results of an appeal will be sent to the student in writing. Any student whose appeal is denied by the Director of Financial Aid has the right to appeal to the Financial Aid Committee. The Financial Aid Committee will use the same criteria in rendering its decision.
If a student’s appeal is approved:
If a student’s appeal is denied:
To reinstate financial aid a student must have an approved Financial Aid Appeal or must meet the financial aid satisfactory academic progress cumulative qualitative, quantitative, and maximum timeframe standards. Neither paying for classes out of pocket, nor sitting out a period of time is sufficient in and of itself to re-establish a student’s financial aid eligibility.
Credits for which a grade of “W” is received are considered attempted credits but not successfully completed credits. A grade of “W” does not impact GPA but does negatively impact the cumulative completion percentage and counts toward the maximum time frame.
Undergraduate students are allowed to repeat a course as often as allowed by the academic policies of the university. Students are allowed to repeat a previously passed course and have it count toward enrollment for financial aid eligibility only once. However, all repeats count against the maximum timeframe (total attempted credits) and reduce the pace/completion rate because they count as earned credits only once.
Transfer credits accepted by the institution and applied toward a student’s degree, diploma, or certificate requirements to graduate will apply toward the maximum time frame calculation. If at the point of admission a transfer students prior academic record does not meet the colleges minimum cumulative qualitative or quantitative SAP standards, the university may immediately place the student in a probation status for financial aid eligibility.
Credits for which financial aid is received under a consortium agreement will be included in the calculation of cumulative GPA, completion percentage, and maximum time frame.
Audited courses will not be funded by financial aid and are not included in any financial aid satisfactory academic progress measurements.
When you submit the FAFSA on the Web, the federal government randomly chooses about 30 percent of all FAFSA applications for a process that’s called “verification.” This means the Department of Education requires colleges to obtain information from the family that confirms the accuracy of the information that was reported on the FAFSA (e.g. tax transcripts, verification worksheets, etc.).
Beyond those applications selected for verification, the regulation requires colleges to also request further documentation when a FAFSA application and/or subsequent paperwork appears incomplete or inaccurate.
A student is not eligible to receive federal, state, and/or institutional need-based aid until all required paperwork has been submitted. We realize that these requests may sometimes seem a bit intrusive, but the university is merely following the requirements set forth in the regulation.
Students are required to report all resources known or expected to be available to them during the period for which they seek financial assistance. These resources include, but are not limited to: veterans’ benefits, scholarships, fellowships, stipends, and unemployment earnings (including spouse’s, where applicable). Failure to report these resources can result in delays in receiving aid funds for which the student may be eligible, cancellation of the award, or even the return of funds already received.
Should any new resources become available, the student is required to report this fact. Withholding or concealing information about these resources may constitute fraud, as the student would be receiving financial aid to which he or she is not entitled.
Each year a number of financial aid recipients are distressed to learn that their aid package is being reduced due to an over-award. As required, students must inform the Financial Aid Office of any outside aid awards or changes in their class load. This will save the frustration and inconvenience that may result from an over-award.
A student’s budget, as determined by the university using federal and state calculations, could reduce the total aid package. All institutional aid is subject to coordination with federal, state, and all other aid sources. All institutional aid is subject to the policies printed in the catalog and any other printed materials. Availability of all aid is subject to federal, state, institutional, and private funding.
If a student fails to officially withdraw and receives all F’s as grades for the semester, the Department of Education considers the student to have unofficially withdrawn from classes. The university is required to investigate and determine when the student actually last attended class and then perform the required R2T4 calculation. If the date of withdrawal cannot be confirmed, the R2T4 calculation is done using a 50 percent completion rate. This process is usually completed well after the end of the semester, once grades are submitted.
The U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant Program or Direct Loans by identifying students with unusual enrollment histories. Some students who have an unusual enrollment history (UEH) have legitimate reasons for their enrollment at multiple institutions. However, such an enrollment history requires our office to review your file in order to determine future federal financial aid eligibility. If selected by the Department of Education (via the FAFSA), this must be resolved before you will receive financial aid.
Flags “2” and “3” require that the current institution review the student’s enrollment history to determine aid eligibility. The Financial Aid Office, in the process of reviewing a student’s UEH flag, will check the National Student Loan Data System (NSLDS) for complete enrollment history (i.e., name of each school attended during the past four academic years, dates of attendance, and aid received).
All students with UEH flag 3 and some students with UEH flag 2 will be required to submit their Official/Unofficial Academic Transcripts from all colleges and universities attended during the review period. The Financial Aid Office will review all transcripts and all supporting documentation to determine if the student is eligible for federal student aid at Concordia University.
Decisions to approve or deny Unusual Enrollment History flags will be made by the Financial Aid Office based on:
If a student has been determined by Concordia University to be ineligible for federal student aid on the basis of (or lack of) documentation, he/she may resubmit additional documentation for reconsideration.
Students whose aid eligibility is denied as a result of their UEH can be re-considered for federal student aid after meeting with an academic advisor and successfully completing a successful term required by their program. Successful completion is defined as a grade of C or better. Grades below C, Incompletes, and withdrawals are not considered successful completion. Students must also meet the University’s standards of Satisfactory Academic Progress (SAP).
The Higher Education Opportunity Act of 2008 (HEOA) requires institutions of higher education to establish and follow a Code of Conduct with respect to student loans that prohibits conflicts of interest for any financial aid professional [HEOA § 487(a)(25)]. Concordia University is an eligible institution under the Federal Insured Student Loan Program.
In accordance with this requirement, the Office of Financial Aid at Concordia University has issued the following conflict of interest policy and code of conduct.