Rights and Responsibilities
The Right to Fundamental Fairness
CUI is committed to a fundamentally fair conduct process that affords each student alleged to have violated any policy notice of the allegations and a hearing before the designated University official(s). CUI also allows for appeals by certain parties, as outlined in the appeal procedures below.
The Right to Review Records
The Family Educational Rights and Privacy Act (FERPA) ensures confidentiality of student educational records and restricts disclosure to or access by third parties, except as authorized by law. A student conduct record is an educational record. Officers of the federal and state governments and representatives of accreditation agencies may have legal access to these files, as well as Concordia University Irvine officials who are required to perform duties which necessitate having access to these files.
In general, a student has the right to:
- Inspect his/her educational records within 45 days of the day the University receives a written request for access;
- Require that the University obtain his/her prior written consent before releasing personally identifiable information;
- Request that corrections be made to educational records if the student believes the records are inaccurate or misleading.
A student should submit to the Dean of Students a written request that identifies the student conduct record the student wishes to inspect. The Dean of Students will make arrangements for access and notify the student of the time and place where the records may be inspected. For access to educational records that are not student conduct records, please submit a written request to the Registrar, Dean of Students, head of the academic department, or other appropriate official.
A student has the right to file a complaint with the Family Policy Compliance Office at the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. A complaint must be submitted to the Office within 180 days of the date of the alleged violation or of the date that the student knew or reasonably should have known of the alleged violation. The complaint must contain specific factual allegations giving reasonable cause to believe that a violation of the Act has occurred, and it should be forwarded to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S. W., Washington, DC 20202-4605.
Parent Notification Policy
CUI reserves the right to notify parents when it determines the circumstances warrant such notification:
- Concordia University Irvine will notify parents/legal guardians of students under the age of 21:
- Following the first violation of the CUI drug policy;
- Following the second violation of the CUI alcohol policy.
- For any student, regardless of age, that is in a situation that is threatening to their own health or safety situation or placed another in a situation that is threatening to their health or safety, both the parents and any “emergency contact” may be notified. This may include any referral to any wellness center for alcohol or drug assessment.
- When the Dean of Students or designee determines that circumstances exist where it is in the best interest of the student and the University to notify the parent.
- If it is deemed by the Dean of Students or designee that it may be counter-productive to notify a parent, then the procedures may be altered as necessary.
Accommodations for Students with Disabilities
Concordia University Irvine is committed to full compliance with the Americans With Disabilities Act of 1990 (ADA) and Section 504 of the Rehabilitation Act of 1973, which prohibit discrimination against qualified persons with disabilities, as well as other federal and state laws pertaining to individuals with disabilities. Under the ADA and its amendments, a person has a disability if he or she has a physical or mental impairment that substantially limits a major life activity. The ADA also protects individuals who have a record of a substantially limiting impairment or who are regarded as disabled by the institution whether qualified or not. A substantial impairment is one that significantly limits or restricts a major life activity such as hearing, seeing, speaking, breathing, performing manual tasks, walking, or caring for oneself.
- Concordia University Irvine is committed to providing qualified students with disabilities with reasonable accommodations and support needed to ensure equal access to the programs and activities of the University.
- All accommodations are made on a case-by-case basis. A student requesting any accommodation should first contact the Director of Disability and Learning Services who coordinates services for students with disabilities. The director reviews documentation provided by the student and in consultation with the student, determines which accommodations are appropriate to the student’s particular needs and programs. It is then the student’s responsibility to make direct requests for accommodations to the appropriate staff.